ORDER YOUR BIRTH CERTIFICATE ONLINE
Order a Santa Clara, California (CA) birth certificate online to avoid long lines at the vital records office. Complete an easy form to get a certified copy of a Santa Clara birth certificate mailed to you.
Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. If you are looking for blank forms, you can get them for free at the relevant state office.
Citizens born in the city of San Jose or the rest of Santa Clara County are issued a California CA birth certificate as soon as their birth is officially registered.
This essential legal document is a mandatory requirement when a Santa Clara citizen needs to:
If your Santa Clara, California birth certificate got lost, stolen, or was misplaced or destroyed —even partially— you will have to obtain a Santa Clara birth certificate replacement.
Santa Clara County, CA citizens can conveniently apply online for a legally-valid copy of their vital records, eliminating the hassle of waiting in line at the vital statistics office.
Ordering a Santa Clara, California birth certificate online is a quick and straightforward procedure. The form takes no more than a few minutes to complete and we provide personalized instructions to help you complete your birth certificate application with ease.
Once your Santa Clara birth certificate application has been processed by the Office of Vital Records, you will receive an official copy of your Santa Clara birth certificate replacement at home.
When ordering a replacement birth certificate in Santa Clara, California, it is important to understand the different types of birth certificates available in order to make sure you obtain the correct document to fulfill your needs.
These are the specific types of Santa Clara, California birth certificate copies that can be ordered from the vital records office for different purposes.
A long-form copy of a Santa Clara County birth certificate includes both the non-confidential and confidential sections of the birth record.
It is also known as:
A certified authorized copy of a birth certificate recorded in the city of San Jose or the rest of Santa Clara County can be used to establish an individual’s:
An authorized copy of a Santa Clara County birth certificate is a government-issued copy of the original document. It includes any corrections made to the birth record.
If you need your Santa Clara birth certificate to enroll in school or college, get a driver’s license, apply for a US passport, get married, or for other legal purposes, then you need to order an authorized copy of your birth certificate. An informational copy will not be accepted to prove your identity.
A long-form Santa Clara County birth certificate is required at the following agencies, amongst others:
An official or full-body certified copy of a Santa Clara County birth certificate will carry the registrar’s raised, embossed, impressed or multicolored seal, as well as the registrar’s signature, and the date the certificate was filed with the registrar’s office.
You may order a long-form certified copy of a Santa Clara County birth certificate on behalf of another person, as long as you are eligible.
An informational copy of a Santa Clara County birth certificate is also known as a short-form birth certificate. It is an abstract of the birth record. It only shows the individual's basic information.
Short-form Santa Clara County birth certificates or informational copies bear the following statement imprinted across the face of the copy:
“Informational, not a valid document to establish identity”
Citizens that are not eligible to obtain a full-body certified copy of a Santa Clara County birth certificate under California law, may be eligible to order an informational copy instead.
Getting a government-issued birth certificate in Santa Clara County, California is a straightforward process that can be completed with little to no hassle.
To order an authorized copy of a Santa Clara County (CA) birth certificate:
The self-addressed envelope you include with your Santa Clara birth certificate application will determine whether your document is sent by regular mail or expedited services. Applicants who prefer expedited return may include a pre-addressed, pre-paid Airbill for Express Mail, FedEx, or UPS and the corresponding payment.
Copies of Santa Clara County Birth and Death Certificates may be ordered by mailing your application package to the following address:
California Department of Public Health
Vital Records - MS 5103
P.O. Box 997410
Alternatively, Santa Clara County citizens born in or around Cupertino, Mountainview, Palo Alto, or San Jose, amongst other locations, can also order a certified copy of their birth certificate from the Santa Clara County Clerk’s Office.
Citizens of Santa Clara County who prefer to submit their birth certificate application in person may do so at the address below, during walk-in hours —although this usually entails waiting in line.
If a third person will submit the Santa Clara birth certificate application on your behalf at the vital records office, you will need to authorize them —unless they are eligible to obtain a Santa Clara birth certificate as per the list below.
To authorize a third-party to obtain a long-form birth certificate, please complete the form, have it notarized, and add the name of the person picking up the certificate to the form under “Name of Person Receiving Copies.”
Please note that fees may differ depending on whether you are presenting your Santa Clara birth certificate application to the state vital records office or the county clerk’s office. Make sure to verify and submit the appropriate fees for your chosen office.
For citizens who prefer to send their application to the County Clerk’s office, Santa Clara County Birth and Death Certificates orders can also be submitted by mailing your application package to the following addresses:
Santa Clara County Clerk-Recorder’s Office
70 West Hedding, 1st Floor, East Wing
San Jose, CA 95110
Monday through Friday from 8 PM to 4:30 PM
Unless you are sending your request to the State of California vital records office, applicants are advised to file the Santa Clara County birth certificate application at the vital records office where the birth was registered. This should ensure that the record is found and the bureau can issue a long-form birth certificate, as long as the applicant is eligible.
Should the birth record not be found, the State of California Health and Safety Code (H&SC) 103650 requires the vital records office to retain the search fee and issue a Certification of Search.
Citizens of San Jose or the rest of Santa Clara County who have an emergency or need to obtain a birth the same day in Santa Clara may submit their birth certificate application in person. This can be done by visiting the following address during walk-in hours —although this usually entails waiting in line and may require a different fee:
Santa Clara County Clerk-Recorders Office
East Wing, First floor
70 West Hedding Street (at First Street)
San Jose CA 95110
To get a certified copy of a Santa Clara County, California birth certificate, you will need to complete the online birth certificate application with the following personal details:
Santa Clara citizens applying for a long-form copy of a Santa Clara birth certificate must make sure to indicate in which category they qualify as an authorized person —see detailed information below.
Citizens submitting their application for an Authorized Certified Copy of a Santa Clara County Birth Certificate by mail need to prove their identity and sign the sworn statement of the application form in the presence of a notary public.
Qualified applicants submitting their request for a long-form birth certificate in person must sign in front of the Santa Clara County Clerk and do not need the services of a notary public for this purpose.
Applicants requesting an Informational Certified Copy of a Santa Clara County Birth Certificate do not need a signed Notarized Sworn Statement.
Proof of identity can be provided using any of the following government-issued identification documents:
An authorized certified copy of a Santa Clara birth certificate can be ordered by:
Citizens born in the city of San Jose, or the rest of Santa Clara County, CA who need to present their birth certificate outside the territory of the United States need to make sure their document bears an apostille to grant it legal validity abroad.
To get an apostille on a Santa Clara birth certificate, follow these simple steps:
California Authentications Unit street address:
California Secretary of State
Notary Public Section
1500 11th Street, 2nd Floor
Sacramento, CA 95814
California Authentications unit PO BOX:
Notary Public Section
P.O. Box 942877
Sacramento, CA 94277–0001
When ordering a copy of a birth certificate in Santa Clara County, California (CA), it is necessary to pay the appropriate search fee.
The following payment methods are available when mailing your Santa Clara County birth certificate application:
Santa Clara birth certificate applications processed in the California state vital records office call for a $25 fee.
Applications submitted by post or handed in person at the Santa Clara County Clerk’s Office carry a $28 fee.
Please note that the fee varies depending on whether you submit your Santa Clara birth certificate application at the state or county office.
Applicants submitting their request in person also have the option of paying the fee in cash or by credit/debit card, although a surcharge may apply.
It is advisable to order extra copies using the same birth certificate application form. Additional copies can be kept on file ready for future use. Duplicate copies of the same Santa Clara County birth certificate ordered within a single form carry the same cost as the initial copy ordered.
Applicants with an Affidavit of Homeless Status are eligible to obtain a fee exemption for a copy of their Santa Clara, CA birth certificate.
The Santa Clara County Recorder —or any other California State Vital Records Office— will issue a certified copy of a birth certificate without a fee to citizens who can verify their status as a homeless person. The Affidavit of Homeless Status for a Fee Exempt Copy of a Birth Certificate must be completed by a Homeless Services Provider.
Once you have mailed the complete Santa Clara birth certificate application package, along with the requirements detailed above and the necessary fees, the vital records office will process your request.
In most cases, your Santa Clara birth certificate order will be filled within 4 to 6 weeks. However, some vital records may take longer due to peak demand periods.
You will then receive your certified copy of the Santa Clara, California CA birth certificate by post, delivered right to your door.
Unfortunately, rush orders are not available for Santa Clara vital records at this time. Therefore, it is advisable to request a copy of your birth certificate ahead of time so as to avoid delays.
This is especially important when you need to present your Santa Clara birth certificate for a procedure that has a strict deadline, such as school enrollment, retirement planning, or having a passport issued in time for a trip abroad.
Santa Clara citizens in urgent need of a certified copy of a birth certificate may print out their completed application package, and take it with the required documents and fee to sign and submit it in person at the Santa Clara County Clerk’s office in San Jose.
Walk-in service means the applicant has to visit the Santa Clara County Vital Registration counter early during office hours and wait in line. The fees, in this case, are higher than when sending your order to the California State Vital Records Office.
If the record is found on file at the same county office, it may result in same-day issuance of the Santa Clara, CA birth certificate.
The following is a complete list of Vital Records and Public Health offices that can provide birth certificate copies in California. Keep in mind that the Santa Clara County Clerk’s office may sometimes process requests faster than the state vital records office.
Regardless of whether the birth certificate you require is found or not, a non-refundable search fee will be charged.
Therefore, unless you are sending your application to the State of California Vital Records Office, it is advisable to submit a Santa Clara birth certificate application at the office where the birth was first recorded, whenever possible. That way, you can be sure that the search will result in the long-form certified birth certificate being issued.
In some cases, applying at a different county office may result in the bureau issuing a short-form birth certificate instead of long-form should they not have the full file on location. In other cases, you may be issued a document stating the birth record was not found.
1106 Madison Street, First Floor
Oakland, CA 94607
10 Douglas Drive, Ste #220
Martinez, CA 94553
1221 Fulton Street
1st Floor, Rm. 128
Fresno, CA 93721
12400 Imperial Highway
Norwalk, CA 90650
200 W. Santa Ana Blvd., Suite 100-B
Santa Ana, CA 927011
10 Douglas Drive, Ste 220
Martinez, CA 94553
600 8th Street
Sacramento, CA 95814
222 West Hospitality Lane
San Bernardino, CA 92415
HHSA Office of Vital Records MS P529
3851 Rosecrans Street. Suite 802
San Diego, CA 92110
101 Grove Street, Room 105,
San Francisco, CA 94102, (415) 554-2700
70 West Hedding Street, East Wing, First Floor
San Jose, CA 95110
The most convenient way to get a certified copy of a Santa Clara birth certificate is to apply online.
Once you have filled out your Santa Clara birth certificate application and gathered the necessary documentation, you can obtain a full-body certified copy of a birth certificate with the embossed County of Santa Clara seal by sending your birth certificate application at the following address:
California Department of Public Health
Office of Vital Records - MS 5103
P.O. Box 997410
Sacramento, CA 95899-7410
The state vital records office will then issue the Santa Clara birth certificate and you will receive it by mail at your chosen address.
To request a certified copy of a Santa Clara County birth certificate you must be a qualified applicant and fill the form with the following details:
Each copy of a government-issued Santa Clara County, California birth certificate carries a cost for the record search.
The fee for a Santa Clara birth certificate varies depending on whether the applicant sends their birth certificate copy application to the state of California or the Santa Clara County vital statistics office.
Santa Clara birth certificates issued at the state office carry a cost of $15 per copy. Meanwhile, birth certificate copies filled at the Santa Clara County vital records office carry a cost of $28 per copy.
It is advisable to order more than one copy of a Santa Clara County birth certificate within the same form to keep on file for future use or for your records. Additional copies of a birth certificate requested within the same order form carry the same cost as the first document requested in a single form.