How to Find a County Clerk Office Near Me

Last updated June 9th, 2023

Are you looking to find a replacement birth certificate or another essential document from your local county clerk and vital records office? Chances are good that your local county clerk has records dating back several generations.

From birth, death, and marriage certificates, the county clerk is the best — and sometimes only — place to start your family history search or get a replacement copy of your own vital records.

If you have lost your certified birth certificate you will need a new copy to enroll in school, get a passport, and other essential activities. Therefore, knowing how to find a county clerk nearby can be an important step.

In this article, we will explain what you need to do to find a local clerk’s office near you. We’ll also examine just why being able to source your vital information can be crucial.

Where Is The Vital Records Office Near Me

The main office of vital records for your state will normally be located in its capital city. However, local county clerks and state recorder’s offices can be found in locations across a state.

When you want to source a new copy of your vital records you might need to visit the closest vital statistics office nearby. You can also order a birth certificate online too, without having to attend in person if you live out of state or want to save time.

You can find your nearest birth certificate office or county clerk location using the map below:

What Time Does the County Clerk Office Close

The opening hours of vital records and statistics offices vary depending on the state they are located in. However, most will operate on a standard government office schedule of 8 a.m. to 4:30 p.m. or, in some cases, until 5 p.m., Monday through Friday.

How to Contact Your Vital Records Office

You can contact your vital records office by phone for information about accessing a birth, death, or marriage certificate in your area. The number to call can be found online, using the map above, or directly via the office’s website.

Steps to Obtaining Vital Records

Obtaining your vital records either online or in-person is a relatively straightforward process. You will need to complete a government form and enter your personal data. The 3 main steps to getting a replacement birth certificate or other vital record are as follows:

  1. Fill in the form for the state where the life event took place.
  2. Submit the form online or at a local vital records office in that state.
  3. Receive the certificate you requested via direct mail.

What Services Can You Access At a County Clerk Office?

A county clerk’s office is responsible for many essential services in your local area. Yet, their main duty is to keep accurate records of the people in your county for your state.

This office is solely responsible for looking after the vital records in your jurisdiction. These are essential documents that are created at important stages of your life.

You may visit a county clerk to access or file any of the following:

  • Birth certificates
  • Death certificates
  • Marriage/divorce certificates

Tracing Your Family Tree With Vital Records

Vital records are also practical for people tracing their family trees. You can access historical records about an ancestor’s birth, marriage, and death from your local state’s county clerk and statistics offices.

However, you must be able to demonstrate that you have a direct familial link to the person or appropriate government authority to access their record. This is because vital records such as birth certificates are not publicly available and only a few individuals can obtain them.

Yet, some records like marriage and death certificates do become publicly accessible after a period of time has passed (normally about 50 years). These can be accessed online from services such as to help people trace their family history.