Winnebago County (IL) Birth Certificate Online

Order a Winnebago County, Illinois (IL) birth certificate online to avoid long lines at the vital records office. Complete an easy form to get a certified copy of a Winnebago County birth certificate mailed to you.


US Birth Certificates continues to offer its vital records application preparation services during the COVID-19 outbreak.

Many government bureaus are processing online and mail-in applications although they are closed to the general public. Turnaround times in government agencies may be affected during the quarantine.

Applying for a vital records certificate now is advisable since it allows citizens to secure their vital records as soon as possible.

Regardless of whether you need a certified copy of a vital records certificate for a specific need or to keep on file, complete your application today.

Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. If you are looking for blank forms, you can get them for free at the relevant state office.

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Winnebago County, IL Birth Certificate Replacement

Nationals born in the Winnebago County are issued a Illinois birth certificate as soon as their birth is officially registered.

This essential legal document is a mandatory requirement for several U.S. official processes, such as when a Winnebago County citizen needs to:

  • Obtain a government-issued identification document, including a passport, a social security card, a driver’s license, amongst others
  • Enroll in school university, or sports activities
  • Get married

If your Winnebago County, IL birth certificate got lost, stolen, or was misplaced or destroyed —even partially— you will have to obtain a Winnebago County birth certificate replacement.

Applying for a legally-valid copy of a Winnebago County, IL vital record can be conveniently done online, eliminating the need to wait in line at a vital statistics office.

Ordering a Winnebago County, IL birth certificate online is a quick and straightforward procedure. The form takes no more than 10 minutes to complete and we provide personalized instructions to help you complete your birth certificate application with ease.

Once your Winnebago County birth certificate replacement application has been processed, you will receive an official copy of your vital record directly to your home address.


Winnebago County, IL Birth Certificate types

These are the specific types of birth certificate copies that can be issued in Winnebago County, IL:

  • Birth long of a Winnebago County, IL birth certificate: a government-issued copy of the original document, the only type that can be used for legal purposes.
  • Birth short of a Winnebago County, IL birth certificate: an abstract of the birth record that only shows the individual's basic information. Also known as informational copy. It cannot be used for legal purposes.

Birth long authorized copies are the only certificates that can be provided to prove identity, nationality, and age and are necessary for several bureaucratic processes such as applying for a U.S. passport or Social Security number.

Official copies carry the registrar’s raised, embossed, impressed, or multicolored seal, as well as the registrar’s signature, and the date the certificate was filed with the registrar’s office.

How to Get a Certified Birth Certificate in Winnebago County

To order an authorized copy of a Winnebago County (IL) birth certificate:

  1. Fill out the birth certificate application (available by clicking the button at the top of this page) with the required information
  2. Print and sign it in the presence of a notary public
  3. Mail it to Illinois a vital records office with the necessary requirements, a prepaid self-addressed envelope, and payment (as detailed in the personalized instructions you will receive)

Your certified copy will be issued and sent by mail to the address printed on your self-addressed postage-paid envelope.

Copies of Winnebago County Birth and Death Certificates may be ordered by mailing your application package to the following address:

Department of State Health Services

1100 W. 49th Street,
Austin, TX 78756

Citizens of the rest of Winnebago County, IL who would prefer to submit their birth certificate application in person, may do so at the following address during walk-in hours —although this usually entails waiting in line:

Winnebago County Health Department

555 North Court Street - First Floor,
Rockford, IL 61103

Winnebago County birth certificate requirements

To get a certified copy of a Winnebago County, IL birth certificate, you will need to complete the online birth certificate application with the following personal data:

  • The full name as stated on the birth certificate
  • The mother's full maiden name
  • The date and place of birth

Applicants submitting their birth certificate application by mail may be asked to sign the application form in the presence of a notary public as well as providing a sworn statement.

Citizens filing their Winnebago County birth certificate application in person may be required to sign their form in the clerk’s presence upon arrival eliminating the need to have it notarized.

Citizens applying for a certified copy of a Winnebago County, IL birth certificate need to prove their identity and that they are over 18 years old.

Proof of identity can be provided using any of the following documents:

  • Illinois Drivers License
  • Illinois State Identification Card
  • U.S. Military Identification Card
  • Selective Service Card
  • Out-of-State Drivers License
  • U.S. Naturalization Certificate
  • U.S. Immigration Card
  • U.S. Passport

Some applicants may be required to comply with additional conditions or provide additional documentation alongside the Winnebago County birth certificate application depending on their relationship with the certificate holder.

Who is eligible to apply

An official copy of a Winnebago County, IL birth certificate can be ordered by:

  • Under state law, citizens 18 years of age or older may legally obtain a certified copy of their own Winnebago County, Illinois birth certificate.
  • A parent can obtain the Winnebago County (IL) birth certificate of their child as long as they are listed as a parent on the child's birth certificate.
  • Court-appointed legal guardians must submit a certified copy of the appointment to request a birth certificate copy of the certificate bearer.
  • Third parties or legal representatives ordering a Winnebago County birth certificate are required to provide a court order.

How to Request an Apostille for a Winnebago County Birth Certificate

If you need to use your birth certificate outside of U.S territory, your document should bear an apostille to grant it legal validity abroad.

This can be obtained by mail. Simply send your official birth certificate, together with the apostille fee to the Secretary of State’s office in a self-addressed postage-paid envelope. Make sure to have requirements at hand. Certain counties may have additional requirements.

Illinois Authentications Unit street address:

Illinois Secretary of State's Office
Index Department,111 E Monroe St,
Springfield, IL 62756

Winnebago County Birth Certificate Cost

Requesting a copy of a Winnebago County, IL birth certificate carries a fee. The filing fee of each copy of a birth certificate is $15.

Accepted payment methods include personal checks, money orders, cashier checks, and business checks.

Please note that the fee for your Winnebago County birth certificate application may vary depending on whether you submit it at the state vital records office or at the county vital records office.

Winnebago County Birth Certificate Processing Times

In most cases, your Winnebago County birth certificate order will be filled within 5-7 business days. However, some vital records may take longer due to peak demand periods.

You will then receive your certified copy of the Winnebago County, illinois birth certificate by post, delivered right to your door.

Important note: Birth certificate processing times depend on whether your order is sent to the State Vital Records Office or your County Vital Records Office. Some county offices may issue a short-form birth certificate copy _unless _they are requesting a certified copy of a birth record originally filed in their office.

Since all birth records are kept at state level, it is advisable to send your request to the Illinois Vital Records Office to ensure that a long-form certified birth certificate can be issued. The exact mailing address for your birth certificate will be provided to you in our personalized instructions.

Illinois Vital Records Offices

The following is a complete list of Vital Records and Public Health offices that can provide birth certificate copies in Illinois.

Keep in mind that the Winnebago County Health Department may sometimes process requests faster than the state vital records office.

Regardless of whether the birth certificate you require is found or not, a non-refundable search fee will be charged.

Therefore, in most cases, unless you are filing at the state vital records office, it is advisable to submit a birth certificate applicationat the county clerk’s office where the birth was first recorded, whenever possible. That way, you can be sure that the search will result in the certified birth certificate being issued.

In some cases, applying at a different county office may result in the bureau issuing a short-form birth certificate instead of long-form one should they not have the file on location. In other cases, you may be issued a document stating the birth record was not found.

FAQs About Winnebago County Birth Certificates

  • How long does it take to get a birth certificate in Winnebago County?

    Getting a government-issued copy of a birth certificate in Illinois usually takes 20 working days to process.

    Typos or inconsistencies in the data may cause unnecessary delays or setbacks.

    The surefire way to get a certified copy of a Winnebago County birth certificate issued directly is to have our experts revise your application before you mail it. That way, you can be certain it is error-free, and your request won't be rejected.

    Our team can help you avoid the extra hassle so that the Winnegabo County vital records office can send your birth certificate directly to your door on the first try.

  • What information do I need to obtain a birth certificate in Winnebago County, Illinois (IL)?

    To request a certified copy of a Winnebago County birth certificate, you must be a qualified requestor and fill the form with the following details:

    • Full name on the birth certificate
    • Date and place of birth
    • Full name of father and mother (including mother’s maiden name)
    • Valid identification (current state Driver’s License/photo ID preferred)
    • Reason for requesting the record (marriage, Apostille, school enrollment, etc.)
  • How much does a Winnebago County birth certificate copy cost?

    Each copy of a government-issued Winnebago County, Illinois birth certificate carries a fee of $15 per copy.

    It is advisable to order more than one copy of a Winnebago County birth certificate within the same form to keep on file for future use or for your records. Additional copies of a birth certificate requested within the same order form carry a cost of $5 per document.

    Citizens in difficult situations such as those detailed above are eligible to obtain a copy of their Winnebago County birth certificate for free.

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