Birth certificate clerk definition

Professionals known as birth certificate and vital records clerks help the general public in some of the most important moments in a person’s life, for example, when a birth certificate, death certificate, or other form of vital record is needed.

They assist with information on what can be complex state law and applications to obtain vital records.

They must be able to communicate empathically and act compassionately, be familiar with technical medical and legal terminology and follow the law strictly at all times.

Keep reading to find out exactly what a birth certificate clerk does and how much they earn, how to become one, and how a birth clerk can help you.

What Are a Vital Records Clerk’s Responsibilities?

The specific tasks of a birth clerk or vital records clerk vary depending on the specific state law and the facility in which they operate. However, they usually include:

  • Collecting the necessary documents, data, and information for the correct completion of birth certificates and/or other types of vital records
  • Working with parents for the collection of data and the correct completion of Acknowledgment of Paternity (AOP)
  • Providing guidance for the correct completion of all relevant forms
  • Sending information letters to home birth parents
  • Reviewing relevant files (such as medical records) to identify relevant necessary information
  • Reviewing completed forms for accuracy ensuring that all fields are filled out correctly and signatures are included
  • Entering relevant information into appropriate computer software programs
  • Making certified copies
  • Assisting auditors who regularly visit the facility to monitor vital record processes
  • Collaborating with medical and legal staff as needed
  • Ensuring strict confidentiality at all times

Qualifications required to become a birth certificate clerk

Necessary qualifications vary depending on the specific position. Examples of certificates and experience required include:

  • High school diploma or equivalent
  • Driver’s license
  • Possession or ability to obtain a certificate as Deputy Registrar from the state
  • Experience in a clerical or administrative position
  • Prove identity and employment authorization with, for example, a copy of birth certificate

Moreover, birth certificate and other vital records clerks must show to possess the following skills:

  • Typing expertise
  • Familiarity with Microsoft Office or similar software
  • Ability to understand and follow instructions accurately
  • Willingness to learn policies and procedures
  • Willingness to become familiar with medical and legal terminology
  • Ability to collaborate with a variety of professionals
  • Excellent communication skills, calm and professional demeanor

Birth Certificate Clerk Salary

The salary of birth certificate clerks varies depending on the state and even city in which they operate.

However, here is a breakdown of the average pay:

  • $13-$20 per hour, with the average wage being $15.60 p/h
  • Salary range: $26k to $49k per year with the average salary being $37k p/y