San Jose (CA) Birth Certificate Online

Order a San Jose, California (CA) birth certificate online to avoid long lines at the vital records office. Complete an easy form to get a certified copy of a San Jose birth certificate mailed to you.

IMPORTANT INFORMATION ABOUT THE COVID-19

US Birth Certificates continues to offer its vital records application preparation services during the COVID-19 outbreak.

Many government bureaus are processing online and mail-in applications although they are closed to the general public. Turnaround times in government agencies may be affected during the quarantine.

Applying for a vital records certificate now is advisable since it allows citizens to secure their vital records as soon as possible.

Regardless of whether you need a certified copy of a vital records certificate for a specific need or to keep on file, complete your application today.

Legal Disclaimer: US Birth Certificates is a privately owned website that is not affiliated with, not owned or operated by any government agency. US Birth Certificates is an independent preparer that provides vital records application preparation assistance services. If you are looking for blank forms, you can get them for free at the relevant state office.

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Order your birth certificate by completing the application form in just 5 minutes and avoid long lines and government offices.
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Receive your mistake-free revised application and all the documents to mail your application and get your certificate.
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San Jose, CA Birth Certificate Replacement

Citizens born in the city of San Jose are issued a California CA birth certificate as soon as their birth is officially registered.

This essential legal document is a mandatory requirement when a San Jose citizen needs to:

  • Enroll in school university, or sports activities
  • Apply for a passport or social security card
  • Obtain a driver’s license, or other government-issued documentation
  • Get married

If your San Jose, California birth certificate got lost, stolen, or was misplaced or destroyed —even partially— you will have to obtain a San Jose birth certificate replacement.

San Jose, CA citizens can conveniently apply online for a legally-valid copy of their vital records, eliminating the hassle of waiting in line at the vital statistics office.

Ordering a San Jose, California birth certificate online is a quick and straightforward procedure. The form takes no more than a few minutes to complete and we provide personalized instructions to help you complete your birth certificate application with ease.

Once your San Jose birth certificate application has been processed by the Office of Vital Records, you will receive an official copy of your San Jose birth certificate replacement at home.

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San Jose, CA Birth Certificate types

When ordering a replacement birth certificate in San Jose, California, it is important to understand the different types of birth certificates available in order to make sure you obtain the correct document to fulfill your needs.

These are the specific types of San Jose, California birth certificate copies that can be ordered from the vital records office for different purposes.

Long-form copy of a San Jose, CA birth certificate

A long-form copy of a San Jose birth certificate includes both the non-confidential and confidential sections of the birth record.

It is also known as:

  • Full Body Certified copy of a birth certificate
  • Certified copy of a birth certificate
  • Full copy of a birth certificate
  • Authorized copy of a birth certificate
  • Official copy of a birth certificate

A certified authorized copy of a birth certificate recorded in the city of San Jose or the rest of Santa Clara County can be used to establish an individual’s:

  • Identity
  • Age
  • Citizenship

An authorized copy of a San Jose birth certificate is a government-issued copy of the original document. It includes any corrections made to the birth record.

If you need your San Jose birth certificate to enroll in school or college, get a driver’s license, apply for a US passport, get married, or for other legal purposes, then you need to order an authorized copy of your birth certificate. An informational copy will not be accepted to prove your identity.

A long-form San Jose birth certificate is required at the following agencies, amongst others:

  • DMV
  • Social Security
  • Passport agencies

An official or full-body certified copy of a San Jose birth certificate will carry the registrar’s raised, embossed, impressed or multicolored seal, as well as the registrar’s signature, and the date the certificate was filed with the registrar’s office.

You may order a long-form certified copy of a San Jose birth certificate on behalf of another person, as long as you are eligible.

Short-form copy of a San Jose, CA birth certificate

An informational copy of a San Jose birth certificate is also known as a short-form birth certificate. It is an abstract of the birth record. It only shows the individual's basic information.

Short-form San Jose birth certificates or informational copies bear the following statement imprinted across the face of the copy:

“Informational, not a valid document to establish identity”

Citizens that are not eligible to obtain a full-body certified copy of a San Jose birth certificate under California law, may be eligible to order an informational copy instead.

How to Get a certified Birth Certificate in San Jose

Getting a government-issued birth certificate in San Jose, California is a straightforward process that can be completed with little to no hassle.

To order an authorized copy of a San Jose (CA) birth certificate:

  1. Fill out the birth certificate application (available by clicking the button on this page) with the required information
  2. Print and sign the San Jose birth certificate application form, sign the sworn statement, and have the Certificate of Acknowledgement notarized
  3. Mail the above to the State of California Vital Records Office with a check or money order made payable to Clerk-Recorder to cover the fees, a self-addressed, stamped envelope

The self-addressed envelope you include with your San Jose birth certificate application will determine whether your document is sent by regular mail or expedited services. Applicants who prefer expedited return may include a pre-addressed, pre-paid Airbill for Express Mail, FedEx, or UPS and the corresponding payment.

Copies of San Jose Birth and Death Certificates may be ordered by mailing your application package to the following address:

California Department of Public Health
Vital Records - MS 5103
P.O. Box 997410
Sacramento, CA

If a third person will submit the San Jose birth certificate application on your behalf at the vital records office, you will need to authorize them —unless they are eligible to obtain a Santa Clara birth certificate as per the list below.

To authorize a third-party to obtain a long-form birth certificate, please complete the form, have it notarized, and add the name of the person picking up the certificate to the form under “Name of Person Receiving Copies.”

Please note that fees may differ depending on whether you are presenting your San Jose birth certificate application to the state vital records office or the county clerk’s office. Make sure to verify and submit the appropriate fees for your chosen office.

Citizens of San Jose who prefer to submit their birth certificate application in person may do so at the address below,due covid the offices do not provide service to walk in appointments. For citizens who prefer to send their application to the County Clerk’s office, Santa Clara County Birth and Death Certificates orders can also be submitted by mailing your application package to the following addresses:

Santa Clara County Clerk-Recorder’s Office
70 West Hedding, 1st Floor, East Wing
San Jose, CA 95110
Monday through Friday from 8 PM to 4:30 PM

Unless you are sending your request to the State of California vital records office, applicants are advised to file the San Jose birth certificate application at the vital records office where the birth was registered. This should ensure that the record is found and the bureau can issue a long-form birth certificate, as long as the applicant is eligible.

Should the birth record not be found, the State of California Health and Safety Code (H&SC) 103650 requires the vital records office to retain the search fee and issue a Certification of Search.

SSan Jose birth certificate copy required information

To get a certified copy of a San Jose, California birth certificate, you will need to complete the online birth certificate application with the following personal details:

  • The full name as stated on the birth certificate
  • The mother's full maiden name
  • The date and place of birth

San Jose citizens applying for a long-form copy of a San Jose birth certificate must make sure to indicate in which category they qualify as an authorized person —see detailed information below.

Required documents for a certified copy of a San Jose birth certificate

Citizens submitting their application for an Authorized Certified Copy of a San Jose Birth Certificate by mail need to prove their identity and sign the sworn statement of the application form in the presence of a notary public.

Qualified applicants submitting their request for a long-form birth certificate in person must sign in front of the Santa Clara County Clerk and do not need the services of a notary public for this purpose.

Applicants requesting an Informational Certified Copy of a San Jose Birth Certificate do not need a signed Notarized Sworn Statement.

Proof of identity can be provided using any of the following government-issued identification documents:

  • Driver’s license issued by California state
  • School ID
  • Voter Registration Card
  • U.S. Military card
  • U.S. passport, card or card issued by a foreign embassy or consulate
  • Native American tribal document with photograph
  • U.S. Coast Guard Merchant Mariner card

Who is eligible to apply

An authorized certified copy of a San Jose birth certificate can be ordered by:

  • The certificate holder, a parent or legal guardian of the certificate holder.
  • A child, grandparent, grandchild, sibling, spouse, or domestic partner of the certificate holder.
  • A member of a law enforcement agency or a representative of another governmental agency, as provided by law, who is conducting official business.
  • A party entitled to receive the record as a result of a court order, or an attorney or a licensed adoption agency seeking the birth record.
  • An attorney representing the certificate holder or the certificate holder’s estate, or any person or agency empowered by statute or appointed by a court to act on behalf of the certificate holder or the certificate holder's estate.

How to Request an Apostille for a San Jose Birth Certificate

Citizens born in the city of San Jose, CA who need to present their birth certificate outside the territory of the United States need to make sure their document bears an apostille to grant it legal validity abroad.

To get an apostille on a San Jose birth certificate, follow these simple steps:

  1. Order a certified copy of the Santa Clara County, California birth certificate
  2. Include the certified copy of the San Jose birth certificate, a cover sheet stating the country in which the document will be used, a self-addressed envelope with pre-paid postage
  3. Upon receiving the certified copy of the San Jose, CA birth certificate, mail the above to the California Secretary of State's office with the required apostille fee for authentication.

California Authentications Unit street address:

California Secretary of State
Authentications Unit
Notary Public Section
1500 11th Street, 2nd Floor

Sacramento, CA 95814

California Authentications unit PO BOX:

Notary Public Section
P.O. Box 942877
Sacramento, CA 94277–0001

San Jose Birth Certificate Cost

When ordering a copy of a birth certificate in San Jose, California (CA), it is necessary to pay the appropriate search fee.

The following payment methods are available when mailing your San Jose birth certificate application:

  • Personal check
  • Money order
  • Cashier check

San Jose birth certificate applications processed in the California state vital records office call for a $25 fee.

Applications submitted by post or handed in person at the Santa Clara County Clerk’s Office carry a $28 fee.

Please note that the fee varies depending on whether you submit your San Jose birth certificate application at the state or county office.

Applicants submitting their request in person also have the option of paying the fee in cash or by credit/debit card, although a surcharge may apply.

It is advisable to order extra copies using the same birth certificate application form. Additional copies can be kept on file ready for future use. Duplicate copies of the same San Jose birth certificate ordered within a single form carry the same cost as the initial copy ordered.

Applicants with an Affidavit of Homeless Status are eligible to obtain a fee exemption for a copy of their San Jose, CA birth certificate.

The Santa Clara County Recorder —or any other California State Vital Records Office— will issue a certified copy of a birth certificate without a fee to citizens who can verify their status as a homeless person. The Affidavit of Homeless Status for a Fee Exempt Copy of a Birth Certificate must be completed by a Homeless Services Provider.

San Jose Birth Certificate Processing Times

Once you have mailed the complete San Jose birth certificate application package, along with the requirements detailed above and the necessary fees, the vital records office will process your request.

In most cases, your San Jose birth certificate order will be filled within 4 to 6 weeks. However, some vital records may take longer due to peak demand periods.

You will then receive your certified copy of the San Jose, California CA birth certificate by post, delivered right to your door.

Unfortunately, rush orders are not available for San Jose vital records at this time. Therefore, it is advisable to request a copy of your birth certificate ahead of time so as to avoid delays.

This is especially important when you need to present your San Jose birth certificate for a procedure that has a strict deadline, such as school enrollment, retirement planning, or having a passport issued in time for a trip abroad.

San Jose citizens in urgent need of a certified copy of a birth certificate may print out their completed application package, and take it with the required documents and fee to sign and submit it in person at the Santa Clara County Clerk’s office in San Jose.

Walk-in service means the applicant has to visit the Santa Clara County Vital Registration counter early during office hours and wait in line. The fees, in this case, are higher than when sending your order to the California State Vital Records Office. Notice. Due COVID walk in service is not available.

If the record is found on file at the same county office, it may result in same-day issuance of the San Jose, CA birth certificate.

California Vital Records Offices

The following is a complete list of Vital Records and Public Health offices that can provide birth certificate copies in California. Keep in mind that the Santa Clara County Clerk’s office may sometimes process requests faster than the state vital records office.

Regardless of whether the birth certificate you require is found or not, a non-refundable search fee will be charged.

Therefore, unless you are sending your application to the State of California Vital Records Office, it is advisable to submit a San Jose birth certificate application at the office where the birth was first recorded, whenever possible. That way, you can be sure that the search will result in the long-form certified birth certificate being issued.

In some cases, applying at a different county office may result in the bureau issuing a short-form birth certificate instead of long-form should they not have the full file on location. In other cases, you may be issued a document stating the birth record was not found.

FAQs About San Jose (CA) Birth Certificates

  • Where to get a copy of a Santa Clara San Jose birth certificate with a County seal?

    The most convenient way to get a certified copy of a San Jose birth certificate is to apply online.

    Once you have filled out your San Jose birth certificate application and gathered the necessary documentation, you can obtain a full-body certified copy of a birth certificate with the embossed County of Santa Clara seal by sending your birth certificate application at the following address:

    California Department of Public Health
    Office of Vital Records - MS 5103
    P.O. Box 997410
    Sacramento, CA 95899-7410

    The state vital records office will then issue the San Jose birth certificate and you will receive it by mail at your chosen address.

  • What information do I need to obtain a birth certificate in San Jose (CA)?

    To request a certified copy of a San Jose birth certificate you must be a qualified applicant and fill the form with the following details:

    • Full name on the birth certificate
    • Date and place of birth
    • Mother’s maiden name
    • Valid identification (current state Driver’s License/photo ID preferred)
    • What qualifies you to obtain a long-form copy of the San Jose birth certificate
  • How much does a San Jose birth certificate copy cost?

    Each copy of a government-issued San Jose, California birth certificate carries a cost for the record search.

    The fee for a San Jose birth certificate varies depending on whether the applicant sends their birth certificate copy application to the state of California or the Santa Clara County vital statistics office.

    San Jose birth certificates issued at the state office carry a cost of $25. Meanwhile, birth certificate copies filled at the Santa Clara County vital records office carry a cost of $28 per copy.

    It is advisable to order more than one copy of a San Jose birth certificate within the same form to keep on file for future use or for your records. Additional copies of a birth certificate requested within the same order form carry the same cost as the first document requested in a single form.

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