To apply for some forms of ID, social benefits, or to enroll in school, you usually need to show a certified copy of your birth certificate.
If you have lost your original birth certificate, or it’s become damaged or destroyed, you should replace it as soon as possible by ordering an official copy online. You can also complete the process if you still have the original, but require extra copies.
Wait and delivery times vary, but no matter which state you live in, obtaining a birth certificate online is easy. Simply complete a form, pay the processing fees, and provide ID to verify your identity.
In this post, we explain all documents required to order a birth certificate replacement online, including how to submit your ID documents and application form correctly.
List of Documents You Need To Request a Birth Certificate
Birth certificates are maintained at a state and county level. Each state has a dedicated form to complete with basic information about the person whose certificate you are requesting, be it yours or a relative’s.
The key documents needed to apply for a birth certificate copy are explained in the table below:
If you’re requesting someone else’s certificate (not your own), you’ll need to share your personal details and state your relationship with them. Depending on state rules, this may determine whether you’re issued a long or short version of the document.
Looking for information on registering for a newborn baby’s birth certificate? Check our detailed post for more information on the steps required.
What information is needed on a birth certificate application form?
To order a birth record copy, you need to provide as much information about the person named on the certificate as possible, including:
- Full name
- Date of birth
- Place of birth (city, county, or hospital)
- Gender
- Parents’ full names
You’ll also be asked for the reason you’re requesting the certificate, for instance, to renew your passport or driver’s license, or making an insurance claim.
The last step is to provide your contact details and confirm the delivery address. If you’re sending your application by mail, you’ll need to include a check or money order to cover processing fees.
Our platform makes it easy to complete your birth certificate application and payment online and hassle-free. We’ll guide you through our simplified form, help you with the required documents, and submit your order on your behalf for convenient home delivery.
Additional requirements for a birth certificate copy
In some states, the records are sealed, and only direct family members may request a certified copy of the birth certificate. That’s why you’ll be asked for your personal information and relationship to the person named on the certificate if you’re applying on their behalf.
If you are not an immediate family member but have a proven tangible interest, then you will be required to provide further documents, like court orders or affidavits, to legitimize your claim. This could be an inheritance claim, or power of attorney, for example.
In some states, depending on the relationship you have with the person on record, you may be required to provide additional documents with your application. In Colorado, for example, if you’re requesting one of your parents’ birth certificates, you must provide your own along with the application.
If you need the birth certificate because you have been named as an executor of the registrant’s estate, you must include a copy of a the supporting documentation. The same applies for applicants with power of attorney, or any other legal instrument or entitlement.
Documents needed to prove your identity
When submitting your application to request a certified copy of your birth certificate, you are required to prove your identity with a valid photo ID. This must be a government issued document, like a passport, or State ID card.
In other states, like California, you are required to have your application notarized by a public notary to verify your identity.
In such cases, you must provide both your ID and the form, and sign in front of a notary public, and are not required to submit a photocopy of your ID. The Sworn Letter will be enough proof of identity. Check rules for your birth state when applying.
Can I get a birth certificate copy without photo ID?
If you don’t have any photo ID available, some states offer lists of alternative forms of identification, like a work or school ID, utility bill, or property tax bill. Multiple alternative forms of ID proof are usually required.
If you have lost your birth certificate along with all of your ID documents, check your state’s rules on how to replace all vital records following an accident or natural disaster.
